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Financial Reports

Accurate financial reporting is essential for making informed business decisions. Ledgerflow provides a comprehensive suite of financial reports to help you understand your business's financial health, track performance, and plan for the future.

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Financial Reports Overview​

The Reports module in Ledgerflow allows you to:

  • Generate standard financial statements
  • Analyze business performance over time
  • Track sales, expenses, and profitability
  • Monitor cash flow and financial position
  • Export reports for sharing with stakeholders

Key Financial Reports​

Ledgerflow offers several essential financial reports:

Balance Sheet​

The Balance Sheet provides a snapshot of your business's financial position at a specific point in time:

  1. Navigate to the Reports tab on the left sidebar menu
  2. Select Balance Sheet from the reports list
  3. Choose the date for the report
  4. Optionally select comparison periods
  5. Click Generate Report

The Balance Sheet shows:

  • Assets: What your business owns
  • Liabilities: What your business owes
  • Equity: The owner's stake in the business

Profit and Loss (Income Statement)​

The Profit and Loss report shows your business's financial performance over a period:

  1. Navigate to the Reports tab
  2. Select Profit and Loss from the reports list
  3. Choose the date range for the report
  4. Optionally select comparison periods
  5. Click Generate Report

The Profit and Loss report shows:

  • Income: Revenue from sales and other sources
  • Expenses: Costs incurred in running your business
  • Net Profit/Loss: The difference between income and expenses

Cash Flow Statement​

The Cash Flow Statement tracks the flow of cash in and out of your business:

  1. Navigate to the Reports tab
  2. Select Cash Flow from the reports list
  3. Choose the date range for the report
  4. Click Generate Report

The Cash Flow Statement shows:

  • Operating Activities: Cash from day-to-day business
  • Investing Activities: Cash from buying/selling assets
  • Financing Activities: Cash from loans, owner investments, etc.
  • Net Cash Flow: The overall change in cash position

Sales Reports​

Analyze your sales performance with these reports:

Sales Summary​

  1. Navigate to the Reports tab
  2. Select Sales Summary from the reports list
  3. Choose the date range for the report
  4. Optionally group by customer, product, or time period
  5. Click Generate Report

Sales by Customer​

  1. Navigate to the Reports tab
  2. Select Sales by Customer from the reports list
  3. Choose the date range for the report
  4. Click Generate Report

Sales by Product​

  1. Navigate to the Reports tab
  2. Select Sales by Product from the reports list
  3. Choose the date range for the report
  4. Click Generate Report

Expense Reports​

Track and analyze your business expenses:

Expense Summary​

  1. Navigate to the Reports tab
  2. Select Expense Summary from the reports list
  3. Choose the date range for the report
  4. Optionally group by vendor, category, or time period
  5. Click Generate Report

Expenses by Vendor​

  1. Navigate to the Reports tab
  2. Select Expenses by Vendor from the reports list
  3. Choose the date range for the report
  4. Click Generate Report

Expenses by Category​

  1. Navigate to the Reports tab
  2. Select Expenses by Category from the reports list
  3. Choose the date range for the report
  4. Click Generate Report

Tax Reports​

Prepare for tax filing with these reports:

Tax Summary​

  1. Navigate to the Reports tab
  2. Select Tax Summary from the reports list
  3. Choose the tax period
  4. Click Generate Report

Sales Tax Report​

  1. Navigate to the Reports tab
  2. Select Sales Tax Report from the reports list
  3. Choose the tax period
  4. Click Generate Report

Customizing Reports​

Ledgerflow allows you to customize reports to meet your specific needs:

Filtering Reports​

  • Date Range: Select specific periods for analysis
  • Comparison Periods: Compare current performance to previous periods
  • Grouping: Group data by various criteria (customer, product, etc.)
  • Accounts: Include or exclude specific accounts

Exporting Reports​

Share reports with stakeholders or for external analysis:

  1. Generate the desired report
  2. Click the Export button
  3. Choose your preferred format:
    • PDF: For printing or sharing
    • Excel: For further analysis
    • CSV: For importing into other systems

Best Practices for Financial Reporting​

  • Review key financial reports at least monthly
  • Compare current performance to previous periods to identify trends
  • Use consistent date ranges when comparing reports
  • Ensure your chart of accounts is properly set up for accurate reporting

Coming Soon Features​

Future Functionality

The following features are planned for future releases and are not currently available in Ledgerflow:

  • Saving Report Settings: Save customized report configurations for future use
  • Scheduled Reports: Set up automatic report generation and delivery
  • Custom Report Builder: Create your own custom reports
  • Interactive Dashboards: Visual representations of key metrics
  • Department/Project Reporting: Track financial performance by department or project
  • Forecasting Tools: Project future financial performance based on historical data